NOTE; THIS IS A COURTESY COPY OF THE MINUTES, WHICH HAVE NOT BEEN READ OR APPROVED BY THE BOARD AND ARE NOT AN OFFICIAL DOCUMENT OF SALISH VILLAGE CONDOMINIUM OWNERS ASSOCIATION.

SALISH VILLAGE CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS MEETING MINUTES

Wednesday, June 9, 2004

The meeting was called to order at 6:30 p.m. by acting President Bob Hayward.

Board Members Present: Bob Hayward, Gary Warmbrodt, Roger Lowe, Ann McPhee, Louise Dickins ( Resident Manager), and Bill Hanson of SeaMark Properties, Inc. Excused absence Penny Maurer.

This being the first Board meeting following the Annual Meeting, Bob Hayward introduced the new Board members, Roger Lowe and Ann McPhee.

Minutes: The minutes of the Annual Meeting held May 19, 2004 were approved as written.

Election of Officers: Bob Hayward called for an election of officers for the Board. The following nominations were made, seconded, and passed with unanimous votes:

Bob Hayward was elected President.

Gary Warmbrodt was elected Vice President.

Ann McPhee was elected Secretary.

Penny Maurer was elected Treasurer.

Roger Lowe is Board Member at Large.

Manager’s Report: Louise reports that the pool is now open and chemicals have been ordered. There is a malfunction in hot tub filter and problem with flow meters. Replacement parts have been ordered. Louise proposes to investigate the cost and availability of a screen installation along the side of pool deck in order to catch pine needles and cones and reduce amount of debris falling from trees into the pool area.

There have been incidents of debris from the King County construction project falling into the Salish Village pool area. Bill Hanson will be asked to draft a letter to King County in behalf of the Board expressing concerns for safety and expectations of the County properly maintaining the construction site to insure the residents of Salish Village are not negatively impacted.

Painting is 90% complete on “H” building. Louise has prepared a survey form for the residents of “H” building to fill out after performing a self-inspection of the work completed on their units. These forms will be used in preparation of a punch list. No further funds will be paid until all work is complete. The unit numbers were removed from the doors of “H” building in preparation of painting. Louise questions if the Board wants to replace the unit numbers on the doors. It is decided that the unit numbers will not be replaced at this time.

Eighty yards of bark has been installed at the cost of $3,600.00. There are some areas that still need bark. Rather than purchase more bark, Louise will redistribute from within the complex.

Informational material has been distributed regarding the new State regulations banning open flame barbecues in apartment and condominium complexes. It is determined that the Association has not been mandated to enforce the regulations. Enforcement will be left to the local police or fire departments.

Bids have been requested from two companies to perform bi-annual roof cleaning. Another roof leak has occurred in “H” building requiring interior repairs to another unit. Louise is in the process of getting bids for roof repair on “H” building.

Financial Report: Bill Hanson gave the financial report for month ending May, 2004. He reported dues in arrears totaling $17,023.21, an increase of $902.84 since the previous month.

Old Business: Bill Hanson is in the process of mailing the Request for Proposal to ten companies to bid on performing an Envelope Study. He will be setting the due date for responses to be July 9, 2004. The responses will be provided to the Steering Committee to review and recommend two or three companies to be interviewed by the Board and Committee. The Board alone will make the final decision on choosing the firm to perform the Envelope Study.

New Business:

• Roger questioned the process as to how general maintenance items are handled in regards to priority, cost, and approval. Louise explained that less expensive items that are budgeted for are taken care of as needed. Sometimes issues are taken care of in response to complaints regarding the appearance of the complex, i.e. re-barking the landscape or pest control. Other matters are emergency or safety issues that require immediate attention. Roger stated he believes the Board should be provided an opportunity to be involved in the general maintenance issues and where the money is being spent. Also, when complaints are received from residents and/or owners, they should be submitted in writing to provide the Board with a record of the complaint. It is decided that Louise will make a list of general maintenance items that she normally addresses. The Board will use the list to develop a Management Guideline for Louise.

• Bob Hayward announced that Linda Pickering has decided to submit her resignation from the Board as of the date of the Annual meeting. This allows her position to be filled by another person that appeared on the ballot at the Annual meeting. It was moved and seconded that Bill Hanson will offer the position to Craig Dulis, as he received the next highest vote total. Bill will move down the list should Craig decline. The goal will be to fill the sixth position available on the Board by someone that has previously shown an interest in serving. The motion passed unanimously.

• Due to feedback from the membership that there was not enough information being provided, it is decided that the Board will approved the added cost of mailing the meeting minutes to all Association members with the option for people to request them to be sent via e-mail. The minutes will also be posted on the website provided by Roger Lowe. This will begin with the June, 2004 meeting minutes.

• Roger Lowe suggested an Oversight Committee could aide the Board in addressing areas of concern such as preparing Management Guidelines or exploring the possibility of finding a new management firm. After some discussion it was determined that authorization for a Steering Committee would be tabled for now due to confusion over too many committees and lack of focus.

• Roger Lowe suggested that Association Declarations might need to be updated. Bill Hanson stated that by doing so the Association would lose the ability to make utility shut-offs for delinquent dues which is an important right that needs to be protected. A discussion followed regarding the process and methods used for utility shut-offs.

• It is decided that Louise will prepare and distribute a quarterly newsletter to residents and absentee owners in June, September, January, and March of each year.

• After discussion it is decided that the membership is to be reminded that there is an open invitation for visitors to attend Board meetings as observers. If someone wishes to address the Board, the subject needs be submitted in advance in writing. Observers may be requested to leave if matters of individual privacy are to be discussed in an Executive Session.

• Roger Lowe expressed concern as to the amount of information regarding the complex that was being provided to outside sources, i.e. individuals or realtors. Bill Hanson stated that SeaMark Properties only provides legally required information to outside sources, i.e. Resale Certificate.

• Rose Townsend of Unit G106 was in attendance as an observer. She asked to speak regarding her concern over the condition of the roof on her building and the need for immediate repairs. She stated there was a need to address the poor condition of the roofs in the entire complex. It was acknowledged that there are several buildings in the complex with roofing issues. It is determined that the Envelope Study will help set priorities for these and other needed repairs to the complex.

Next Meeting: Scheduled for July 28, 2004 at 5:30 p.m. in the Salish Village cabana.

NOTE: In order to save the Association mailing costs, you may receive your copy of the Board meeting minutes via E-mail. Just provide your E-mail address to Bill Hanson at billh@seamark.com. The meeting minutes may also be viewed on line at http://www.main.net/SalishVillage.html.

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